Job Purpose
The main purpose of the Program Manager role is to plan, supervise, monitor, and coordinate the Mobile Health activities and team. Respond effectively to acute needs of drought and/or conflict affected most vulnerable populations through Rapid Response Emergency Nutrition and Health Teams.
Objective 1: Project Implementation
- Responsible for the planning, implementing, and supervision of all project activities
- Ensure timely implementation of the planned activities as per MoPH guidelines
- Monitor implementation of activities and conduct regular visits to the project site
- Coordinate with local authorities and school authorities to ensure the smooth implementation of activities
- Provide technical support to the team
- Conduct supportive supervision and provide on the job training in the field
- Regular technical follow-ups and evaluations in the field
- Identify and anticipate problems or constraints during the project implementation and propose solutions or improvements for better performance
- Coordinate with relevant Technical departments to ensure project activities are in line with ACFs technical guidelines
- Participate at nutrition and health coordination meetings with partners at provincial level (NGOs, MoPH, BPHS, UN).
- Communicate with Field Manager on the implementation of activities to highlight challenges and ways forward
- Respect Action Against Hunger (AAH) charter and perform any other related duties as required
Objective 2: HR – Supervision and management of the health and nutrition team in the field
- Ensure that recruitment of all project positions is done in a timely manner
- Prepare training and capacity building plan for the project staff and share in advance with relevant departments
- Carry out appraisals of all project staff before the end of the project implementation
- Communicate internal grievances between project staff to Field Coordinator and HR department
Objective 3: Logistics
- Prepare the Procurement Plan in collaboration with the Logistics department
- Anticipate and raise all procurement requests related to the project activities
- Coordinate with the Logistics department to follow-up on the deliveries of requested items
- Regularly assess the medical and nutrition supply need for the implementation of the project activities and make timely request to the mission pharmacist.
- Ensure donor’s guidelines are respected in regards to items procurements
Objective 4: Finance
- Forecast expenses for all project-related budget lines
- Track expenses on a monthly basis and monitor remaining budget through the use of the Budget Follow-Up
- Highlight issues with budget with Field Coordinator and Finance department
- Ensure donor’s guidelines are respected in regards to financial expenses
Objective 5: Reporting
- Develop Activity Progress Report (APR) tool and ensure validation by Technical Heads of Department and Field Manager
- Provide a monthly narrative and quantitative update of project activities through the APR
- Share weekly updated Sit-Rep with Field Manager and Field Coordinator
- Draft donor reports and share with Field Manager in a timely manner
- Ensure that all reports are prepared following donor’s guidelines, and respecting donor’s deadlines
Objective 6: MEAL
- Coordinate with Monitoring, Evaluation, Assessment and Learning (MEAL) department to develop and finalize project monitoring plan.
- Ensure beneficiaries are aware of AAH’s complaints and response mechanisms and that these are accessible to targeted beneficiaries and communities
- Support the MEAL department to ensure that all beneficiaries’ complaints are addressed
- Integrate MEAL recommendations into project implementation
- Organize a kick-off and a close-out meetings, as well as a mid-term lessons learnt workshop
Objective 7: Security
- Share the movement plan with security focal points on weekly basis
- Respect security movement plan
Inform his/her line manager about any security incident in a timely manner
